There are many reasons for you to go paperless with your Health & Safety program! We’ve made a list of 5 reasons why it’s time to say goodbye to paper and make the switch to digital workplace Health & Safety.
1. Paper Forms – A Waste of Time (And Money)
Each piece of paper, Toolbox Talk, Safety Meeting, or Inspection Form has to be printed, copied, handed out, filled out, signed, collected on site, brought back to Head Office, and filed in filing cabinets. On average, companies spend a total of 1-3 minutes handling each piece of paper related to safety.
Imagine across your entire company (at all job sites) you handle 15 safety documents per day. That means you’ve wasted 30 minutes a day, or 125 hours a year, and at $30 per hour, it’s costing you $3750 just to move paper!
Going paperless means workers simply fill out a form and immediately go back to work. It’s instantly transferred and automatically filed by location in your secure account.
2. Paper Forms – Easily Lost or Damaged
It’s easy for paper documents to get dirty, wet, ripped, smudged, crumpled, torn, burned or, at worst, completely lost.
Going paperless means each and every Inspection Form, Audit, Toolbox Talk, Safety Meeting, etc. is instantly saved and securely stored.
3. Paper Forms – Not Enough Space
Paper safety forms are typically squished and crammed into a single piece of paper in order to save on printing costs. This means tiny boxes for your workers to write their responses in, which often results in incomplete documentation.
Going paperless allows you to add unique form items that never run out of space. You can even use pre-built lists for workers to select their answers.
4. Paper Forms – Illegible Hand Writing
Not only is it a challenge when workers run out of space filling out a paper form, but it often takes a cryptography degree to decipher exactly what your worker wrote on the form.
Going paperless means having a beautiful, digital version of your forms. All of the responses are neatly typed out and easy to read.
5. Paper Forms – Errors and Missing Crucial Information
Safety documentation is crucial to proving due diligence, but with a paper-based system, your safety documentation is prone to errors and your workers can easily miss crucial fields on their forms (i.e. forgetting to add a date with their signature).
Going paperless means each safety form and signature is automatically time and date stamped. Setting fields as mandatory prompts users when crucial fields haven’t been filled in on a form.